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The Cloud Solution Has Seamlined and Reduced Manual Work with Time Sheets

Octigon, a. s.

The Cloud Solution Has Seamlined and Reduced Manual Work with Time Sheets

Applied solutions
Portal Solutions
Microsoft Office 365

Introduction of the Customer

Octigon provides qualified consulting services and extensive know-how in the field of grant counselling in order to obtain grants from the European Union structural funds and in the field of public procurement to contracting authorities and candidates in public procurement. The company has been our client since 2014.

“Manual work with reports took a lot of our time which we could have used more effectively. Thanks to the company Millennium, we finally have a tool helping us immensely. Thus, we can concentrate on our main activities. I really appreciate the helpfulness and openness during the cooperation with the colleagues from Millennium.”
Rudolf Vadovič
Chairman of the Board, Octigon, a. s.

How We Helped the Customer?

Considering the focus of the company on various grant and structural projects, Octigon has obligations towards controlling authorities to archive and report time sheets of people working on individual projects. The company sends the evidence in form of reports in a prescribed form to the controlling authority on a regular basis. Employees of Octingon thus spent too much time manually processing data received from the owners of the given projects with the result in the form of Excel sheet.

The new information system for evidence of reports in form of an application was based on the existing SharePoint 2013 Online platform from Microsoft. It was a part of the new Office 365 platform to which Octigon transferred shortly before the launch of the project.

 

The application for creation of time sheets has provided Octigon with the following benefits:

  • implementation of the system for evidence and reporting time sheets of individual project managers resulted in reduced manual work, so project coordinators could dedicate a substantial portion of their time to coordination and productive work;
  • Elimination of the time necessary for manual control of report correctness;
  • thanks to comprehensive overview of projects, the client has gained higher transparency of his work;
  • the system of evidence has increased effectiveness and user-friendly approach when working with reports;
  • the risk of error related to manual filling out of reports has decreased.

Dôležité fakty

Streamlined control of time sheets correctness
Reduced manual work of project managers
Cloud solution with the possibility of flexible extension

The Case Study Available to Download

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