The screening process of resumes and job seekers can easily become very timeconsuming. HR staff must do things like search for candidates, study their resumes, and decide if they are suitable for the position. It is estimated that it takes approximately three days to select the right candidate. With RPA, this process can be fully automated. Your HR staff will immediately receive a list of suitable candidates along with their resumes.
What the robot does?
At a predefined time, the robot downloads the list of open positions in the company, checks the minimum requirements for candidates that you have defined, visits job seeker portals, screens available applicants, and sends a list of the most suitable candidates together with their resumes to HR staff.
Before the new hire comes to work for the first time, it is necessary to prepare everything so that they do not have to wait for anything and can start working immediately. The new hire needs to be provided with things like a new user account, an email address, access rights for applications, and personal equipment. And all this needs to be done in compliance with company policies. Departments other than HR are often also involved in this process, which makes the task more difficult. Getting new hires everything they need on the first day at work can sometimes be a challenge.
What the robot does?
Once the new hire is registered in the system, the robot reads when they are starting and in what position. Based on predefined rules, the robot then enters relevant applications, sets up necessary access rights, and orders personal equipment (e.g., a computer and telephone) as necessary. After all access rights have been set up, the robot sends the onboarding documents to the new employee for study.
When an employee terminates their employment contract, it is important that this process runs smoothly and timely. The manual steps in this process are time-consuming and require diligence. This may include checking the settlement of the employee’s account, revoking access rights, completing and checking the exit form, and collecting any work equipment and tools. The robot can perform all or part of the process automatically while guaranteeing 100% data accuracy.
What the robot does?
When the employee’s termination date is entered into the system, the robot checks the date and stores it in its memory. Within an agreed interval, either on the exit day or several days before or after the employee’s exit, the robot enters relevant systems, revokes access rights, and checks the employee’s account. It will send an email notification about the activities performed and the status of individual access rights.
All companies operating in the European market are bound to comply with the General Data Protection Regulation governing the processing, storage, use, and recovery of personal data. In practice, this means that if a company stores an employee’s data, it must remove it from its systems at the employee’s request, which can be extremely challenging in many companies.
What the robot does?
When it receives a request to check or delete personal data, the robot enters individual systems one by one, finds all the necessary
data, and sends it to an email address. If the employee requested the deletion of their personal data, the robot deletes it.
Monthly reporting and payroll are one of the most essential processes in every company. However, obtaining data, making correct calculations, and generating reports for health and social insurance agencies and tax authorities are often complex and timeconsuming. Most payroll processes are rule based, involve large amounts of data, and are essentially repetitive. This makes them a perfect candidate for RPA to increase accuracy and reduce processing time, especially if the company has a large number of employees.
What the robot does?
Once the attendance is finalized, the robot enters the attendance system; checks the entered data; calculates things like wages and meal vouchers; and checks for any agreed bonuses, holidays, and compensation. After the payroll is generated, the robot downloads the statements, logs into the health and social insurance system, and uploads the statements for the given month.
