The management of YIT Slovakia was interested in a more effective contract review and approval process what we achieved by implementing an application built on the SharePoint Online platform.
YIT Slovakia was established in 2010 after the acquisition with the multinational YIT group. Today, it belongs to the relevant developing and constructing companies in the Bratislava region. With its projects, it offers high-quality living and office and retail space.
YIT Slovakia constantly tries to introduce various innovations not only towards its clients but also within the organization. To pursue this, the management decided to make the contract review and approval process more effective.
This process ran primarily via e-mail communication, however, it was too lengthy. An employee in charge of the contract had to laboriously summarize all the comments from various versions of the document. Therefore, the company management decided to find a solution which would automate the contract review and approval process.
After initial consultations, we offered the client to develop an application built on the Microsoft SharePoint Online cloud service, which promotes sharing and processing of documents via the Microsoft Power Automate service able to automate work flows, synchronize files and pass information via notifications.
The application contains pre-approved contract templates, so the responsible person can pick the one that suits the best. Within the selected template, the responsible person fills in data such as the type of the contract, the contract owner, the amount of fulfilment, a supplier, the name of the project and other important information.
After summarizing and completing the draft contract, the process connected to contractual documentation begins. The contractual documentation consists of a document file with the contract and supporting documents:
The solution has provided the customer with the following benefits:
The project was managed by the agile methodology with a possibility of further development. It was implemented in close cooperation with the customer and lasted 6 weeks.
If you are looking for a solution which would make your company processes more effective, do not hesitate and contact us. We are ready to go through your requirements together and suggest an optimal solution for you.