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The Online Application Has Streamlined Management of Orders and Invoices in Internet Mall

26. May 2022

The Online Application Has Streamlined Management of Orders and Invoices in Internet Mall

The application which we have delivered to Internet Mall together with our parent company Soitron, has unified and simplified management of some of the internal processes. Implementation of a central system has brought a more detailed overview of performed orders and invoices. At the same time, the management has gained a modern tool for managing expenses.

Before our cooperation started, Internet Mall had not had any central system for managing indirect orders and invoices. The entire approval process of indirect orders had run via e-mails, phone calls and in a paper form.

Unproductive exchange of relevant information had not been desired in terms of time and administrative load of the employees. Gradually, it had become more and more difficult for the management to keep track of ever-increasing orders and invoices. Therefore, the management had decided to streamline management of orders and invoices and provide the employees with higher comfort when processing them.

“The online application has eliminated unnecessary administrative burden when creating orders. It has provided transparency and streamlined the purchasing process and processing of invoices. We consider digitization of this internal process to be a big step forward in which we want to continue“. – Jiří Babický, Head of Procurement

The New Solution Built on the Power Apps Platform

During the initial phase of the project, we performed a Proof of Concept (PoC) at the customer. We mapped the current situation, together with the customer we chose the most effective technology with regards to expenses and set up a more detailed plan of the project implementation. The customer had already used Microsoft Office 365, so we could build the solution on the Microsoft Power Apps platform. As a connector to the na Power Apps, we used the Microsoft SharePoint platform.

The solution built on the Microsoft cloud technologies has streamlined management of indirect orders and invoices. The Online application has promoted digital transformation of the company. It has eliminated unnecessary administrative burden with regards to creation of internal orders. The process of approving requests has been significantly reduced, so the orders are dealt with faster by the individual departments.

The application is primarily designated for indirect orders and is used mostly by a purchasing department, legal department, financial department and members of the board. Using of the application has brought a more detailed overview of performed orders of goods and services.

Thanks to the agile approach to the project management, the customer had a comprehensive overview of the project status and outcomes of individual spurts. Further development of the solution will bring control over drawing budgets, thanks to which the management will gain a detailed overview of drawing departmental budgets.

You can find out more about the entire project in our case study.

If you are looking for a solution that would streamline your business processes, do not hesitate to contact us. We are ready to go through your requirements together and design an optimal solution.

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